Co-Curricular Record Implementation - A Decentralized Approach

In rolling out a CCR, or Co-curricular Record system, we employed a decentralized model.  Individual units were empowered to approve their own activities in the CCR, and a central authority is not involved in the day to day... [ view full abstract ]

In rolling out a CCR, or Co-curricular Record system, we employed a decentralized model.  Individual units were empowered to approve their own activities in the CCR, and a central authority is not involved in the day to day operations.  The central authority only provides advice and guidance in more theoretical ways. 

Empowering units individually has had its advantages and disadvantages.   

In preparing to launch the CCR, other Universities were consulted regarding best practices, what to do and what not to do.  Establishing a position of CCR manager (whose primary role was policing the CCR) was suggested, but balancing an environment of financial constraint with the strong desire from our students for a CCR, forced us to compromise and share the duties among a few individuals across the campus.  Sharing the work has actually worked quite well for us.

The student union for the College of Education and the central USSU turned out to be amazing champions of the CCR.  Once engaged, their excitement was instrumental in building and solidifying campus-wide commitment.

This short presentation will chronicle the roll-out of the cloud hosted service, and the lessons learned along the way, both technical and organizational.